Wayne State University
Special Clause Code Listing
Listed below is the complete list of Special Instructions that can be inserted into a WayneBuy Requisition or Purchase Order Amendment by using the Clause Code in the appropriate field (s) on Document and/or Item Text.
This List is also available as a downloadable Excel File by clicking here
| Clause No. | Clause Title | Complete Clause |
| 1 | Contract Attached | !!! Contract Attached !!! |
| 2 | Cost of Repair | Cost of repair not to exceed % of the cost of replacement |
| 7 | Material Safety Data | A current copy of the material safety data sheet must accompany this order |
| 8 | Attachment | !!! ATTACHMENT !!! |
| 10 | Specs, Instructions ect. FAXED | Specs, instructions, AD, were faxed to vendor |
| 11 | Camera Ready | Camera-ready mailed to vendor by department |
| 12 | Rush Order | Rush Order - Please Ship Immediately |
| 13 | Radioactive Materials | Radioactive materials - handle as indicated |
| 14 | Sent to Legal | Sent to legal for review |
| 16 | Prevailing Wage | Must pay prevailing wage rate for delivery and installation. Visit the following website to obtain a schedule: http://www.purchasing.wayne.edu/Prevail_Wage.html |
| 19 | Pricing | Pricing includes delivery, installation & training |
| 20 | Christmas Closing | Our Receiving Department is closed from December 23, until January 2. We will not be responsible for any reshipping or demurrage charges during this period. |
| 25 | Norton Anti-Virus | Note: Please do not install Norton Anti-Virus regardless of whether it is listed in the E-Quote or details on this Purchase Order. |
| 40 | Coper Leases Clause | Copier Leases: Please work with the University's Risk Management Department, Homer Isaac at (313) 577-3110, regarding insurance coverage and any requirements for a University certificate of insurance |
| 09A | Printing Over Under Clause | + / - 10% Accepted forms must comply with specifications sheet attached |
| 901 | Confirming Order - Do Not Duplicate | Confirming Order - Do Not Duplicate |
| BID1 | Bid Header | Please provide your best educational pricing for the following items: Submit your proposal by fax to (313) 577-3747 on or before 5:00 on __________________/ 2005 using this form only. |
| BIDS | Return Request for Quotation Clause | All quotes must be returned on this form and this form only. Any quotes not returned on this form will be disqualified. No exceptions. |
| BLK/MG | Blanket Statement (Purchasing Only) | For the Time Period: Total not to exceed: No Equipment Allowed Department contact: |
| BLANKET | Blanket PO Statement | Blanket Purchase Order for __________________ supplies on an "as needed" basis. for _______________ in the Department of ____________________ For the Time Period: Total not to exceed: Previous PO number: _________ |
| BOB_1 | Hybrid Clause for Construction | Performance Bond and Materials & Labor Payment Bond as listed in the RFP specifications must be provided by the vendor prior to the commencement of any work The vendor must provide the required Certificate of Insurance in compliance with the RFP specifications prior to commencement of any work. Any and all work over $15000 must be submitted to the State Fire Marshal for approval prior to the beginning of any work. All labor/installation to be at prevailing wage rate. Vendors may view State of Michigan Prevailing Wage Rate Schedule at the University website: http://www.purchasing.wayne.edue/ Prevail_Wage/Prevail_Wage.html. Vendors must pull any and all State and City Permits. Vendors are to note, some Campus Buildings contain hazardous materials including both Asbestos and Lead Paint. Vendors must take appropriate precautions and must notify the University and Project Manager if any suspicious materials are encountered. The University is to be responsible for any material abatement actions if required. Vendors must remove all refuse and debris and keep all appropriate hallways, corridors, stairwells, and etc. clear from obstruction during the execution of this purchase order. |
| CCORCI | Amend to change an Index | This amendment changes the Index to: |
| CORA | Amendment to increase funds | This Amendment increases the Purchase Order From: To: |
| CORAA | Amend to Add line Increase Funds | This Amendment increases the Purchase Order From: To: Due to the addition of line item(s) |
| CORAI | Amend to add, additional Index | This amendment adds Index: |
| CORAR | Amend to increase $ and revise date | This Amendment increases the Purchase Order From: To: and also revises the time period Current time period: Revised time period: |
| CORC | Amend to cancel the Purchase Order | This Amendment cancels the Purchase Order in its entirety. Item(s) and or service never received, and are no longer required. |
| CORC2 | Amendment to Close the P.O. | Please close the Purchase Order no additional activity anticipated. |
| CORD | Amendment to decrease funds | This Amendment decreases the Purchase Order From: To: |
| CORDC | Amend to Cancel Line Decrease Funds | This Amendment decreases the Purchase Order From: To: Due to the cancellation of line item(s) |
| CORDR | Amend to decrease $ and revise date | This Amendment decreases the Purchase Order From: To: and also revises the time period Current time period: Revised time period: |
| CORR | Amendment to revise time period | This Amendment revises the P. O. time period Current time period: Revised time period: |
| CORSI | Amend to split Index | This Amendment splits the Index between: |
| DMC | DMC Work Order Clause | Subcontract Purchase Order under Grant number. This order is issued pursuant to the Children's Hospital of Michigan/DMC master agreement, dated 08/12/2002. |
| DNM | Do not mail | *******DO NOT MAIL******* |
| ERA | Friday Deliveries - Confirming | All Friday deliveries must be received before at 3:00 PM. Confirming order - do not duplicate |
| FMPC2 | FP&M Consultant Purchase Order | . . As outlined per WSU project number: . Scope of work: The Consultant shall provide professional services for . . in accordance with this agreement, including the proposal dated attached hereto as exhibit A, and made part hereof. In case of conflicts between the contract and the Consultant's proposal, the language of this contract shall prevail. . The Consultant shall provide, furnish and perform all necessary labor and services, and furnish all necessary supplies, materials, and equipment required to complete the work in accordance with this agreement. . Payment Terms: Within forty-five (45) days of receipt of an invoice, WSU shall pay the full amount of the invoice. . Purchase Order not to exceed: $ . If the University elects to change the scope of work and/or purchase order value, the University will issue an Amendment in writing to the Contractor. . Send Invoices To: Wayne State University FP&M Design Services 5454 Cass Ave. Detroit, Michigan 48202 Attn: . Agreement signed by John L. Davis, Vice President, on |
| FPMC | FP&M Construction Purchase Order | . as outlined per WSU project number: Scope of Work: this agreement provides for |
| FPMC1 | FP&M Final Payment Terms Contracts | Payment Terms: Final payment, constituting the entire unpaid balance of the contract sum, shall entire unpaid balance of the contract sum, shall work has been completed, the contract fully performed, and a final certificate for payment has been issued by the Architect. |
| FPM_INV | FP&M Invoice Address Clause | Wayne State University Facilities Planning & Management 5454 Cass Detroit, MI 48202 attn: Contract Payments |
| FUR1 | Furniture Clause E&I | The modified terms and conditions between Wayne State University and Educational and Institutional Cooperative agreed to by Joan Gossman and Edward P. Cunningham per the letter dated June 16, 1999, and signed by Edward P. Cunningham govern this transaction. |
| FUR2 | Award Whole or Partial Clause | Wayne State University reserves the right to award this order as a whole or by line item. Vendors are encouraged to take this into consideration when pricing their quotes. |
| FUR3 | Furniture Quote Clause | Per specifications provided and your quote of ___________________________ |
| FUR4 | Furniture Delivery Clause | Delivery required by ____________ |
| FUR5 | Furniture Delivery Contact Clause | Please contact @ (313) 577- 48 hours before delivery or installation |
| FUR6 | Furniture Spec. Clarification | For clarification of specifications please contact at 577- |
| FUR7 | Vendor's Responsibilities | It is the Vendor's responsibility to review the quotations, specifications, part numbers, drawings, and purchase order and assure the University that no components are missing or that no conflicts exist between these documents. If a conflict exists between these documents. Contact: at 577- |
| ORIG | Amendment - Original PO | ** This Amendment serves as the original copy ** ** of the Purchase Order ** |
| HOUSING | Housing Authority Purchase Order | "** This Order is issued on behalf of the ** ** Wayne State University Housing Authority **" |
| HOUSING2 | Housing Construction Requirements | All labor/installation to be at prevailing wage rate. Vendors may view State of Michigan Prevailing Wage Rate Schedule at the University website: http://www.purchasing.wayne.edue/ Prevail_Wage/Prevail_Wage.html. Vendors must pull any and all State and City Permits. Any and all work over $15000 must be submitted to the State Fire Marshal for approval prior to the beginning of any work. Vendors are to note, the DeRoy and Chatsworth Buildings contain hazardous materials including both Asbestos and Lead Paint. Vendors must take appropriate precautions and must notify the University and Project Manager if any suspicious materials are encountered. The University is to be responsible for any material abatement actions if required. Vendors are to carry appropriate liability insurances and must take the appropriate general safety and building precautions to assure no injuries or damages to persons and facilities during the execution of this purchase order. Vendors must remove all refuse and debris and keep all appropriate hallways, corridors, stairwells, and etc. clear from obstruction during the execution of this purchase order. Any and all questions that may arise during the execution of this purchase order are to be directed to the University's Project Manager, Stephanie Youngert, Business Manager - Univ. Housing Department at 313 577 - 2116, or her designee. |
| INSIDE_D | Inside Delivery Clause | Note: This shipment to Wayne State must include inside delivery to the Department. |
| LEASE | Pending Lease Clause | This order is contingent upon the subsequent negotiation of a lease agreement acceptable to both Wayne State University and the Vendor. Lease documents should be submitted to the named buyer below within 5 days of receipt of this Purchase Order. |
| P1 | NON-CP No Minority | NON-CP No known minority VDR can provide commodity |
| P2 | NON-CP Minority Can | NON-CP Minority vendors can provide commodity |
| P3 | NON-CP Single Source | NON-CP Single source of supply |
| P4 | CP: No Minority | CP No known minority vendor can compete |
| P5 | CP: Minority Can | CP Minority vendor can compete |
| P6 | LPO | LPO Limited Purchase Order |
| PATM | Pat Milewski Return Clause | In order to execute this agreement, a countersigned copy of all documents must be returned to the Buyer via e-mail within 10 business days as follows: Wayne State University |
| PSC | Personal Service Contract Clause | Personal services contract purchase order for To perform the following services: |
| RA | Friday Deliveries Non-Confirming | All Friday deliveries must be received before at 3:00 PM |
| RIGHT_TO | Right to Know Letter for Hazardous | Please Note: "Right to know" letter regarding hazardous materials has been requested from the Office of Facilities Planning & Mgmt, and will be forwarded to the Vendor once available. |
| S01 | Competitive Bid | Order placed based on Competitive Bid |
| S02 | Previous Bid | Order placed based on previous competitive bid |
| S03 | Mandatory SRC | Mandatory SRC justified by the requestor and approved by Director of Purchasing |
| S04 | Sole Source | Sole Source or only known source for goods and or services |
| S05 | Compatible Equipment | Compatible with existing equipment |
| S06 | Emergency | Emergency Requirement |
| S07 | After Comparison | Order placed after comparison of cost, quality, and delivery |
| S08 | Standing/Blanket Order | Standing/Blanket Order |
| S09 | Service or Maintenance Contract/Agr | Service or maintenance contract/agreements |
| S10 | Authorized Distributor | Authorized Distributor |
| S13 | Negotiated Contract / Agreement | Negotiated contract and or agreement |
| S15 | Government Contract | Government Contract |
| S18 | Physical Location | Selection based on physical location |
| S19 | Targeted Audience or Area | Selection based on targeted audience or area |
| S21 | Recommended less than $20,000.00 | Recommended source order less than $20,000.00 |
| S22 | Negotiated Pricing/Agreement-MLSPC | Negotiated Pricing/Agreement-MLSPC |
| S23 | Bid Waiver | Signed Bid Waiver Accompanies Requisition |
| SC1 | Contingency Upon Terms | This order is governed by the University terms and conditions of purchase found on the reverse side of this Purchase Order. |
| SC2 | Prepayment Clause | Disbursements: Prepayment required. Please have check in the amount of $ ready for pickup from the Cashiers Office by the Purchasing Department on ___________, 2005 Authorization_______________________ |
| SC3 | General Counsel Clause | The ______________________ agreement has been reviewed and approved by the University's Office of General Counsel, subject to modifications and/or addendum attached. This order is contingent upon the Vendor's acceptance of said modifications. To proceed with the order, a countersigned copy must be returned within 15 days of receipt to the following: Wayne State University |
| SC4 | Mirror Image Clause | This order is contingent upon the agreement, which is a mirror image of the prior approved agreement, reference __________ by University's Office of General Counsel, with modifications/addendum. A countersigned copy must be returned within 15 days of receipt to the following: Wayne State University |
| SC5 | Maintenance Contract Clause | Maintenance time period: through Location: Contact/Key Op: This order contains maintenance and supplies. Annual Rate of: Allowance of: Estimated Overages at: Supersedes: |
| SCTR | Student Center P.O. Clause | Dean of Student office contractual agreement has been signed by This order is governed by the |
| SUBC | Subcontract Purchase Order Clauses | Subcontract Purchase Order for services under Grant Number: Entitled: Scope of work: The work to be done is specified in attachment I of the subcontract agreement WSU Effective period: through WSU P.I. Dr. WSU Grant Officer: Subcontract P.I. Dr. Approved Budget: Please Note: Vendor financial activity for this purchase service agreement must comply with U.S. office of management and budget circulars A-21, A-110, and A-133 and applicable U.S. cost accounting standard board standards. Subcontract Agreement WSU has been signed by James Barbret, Associate V.P. for sponsored programs Administration |
| UIC | University Information Clause | University contact for further information/ clarification is: |
| UPS (X) | For Internal Purchasing Use Only | This Internal Amendment closes the Purchase Order The University Public School for which this P.O. was issued has been taken over by the Detroit Public School System, effective June 2003, This transaction will close and liquidate the remaining balance of this Wayne State University Purchase Order within Wayne State University's Finance System. |
| US$ | Pay with US $ | Disbursements, please pay in U S A Funds |
| VAL1 | Specifications Clause | Per specifications provided and your quote of: |
| VAL2 | 10 - Samples Clause | Vendors are to provide 10 samples at the time of shipping to: Marketing Communications 3RD Floor AAB 5700 Cass Ave. Detroit Michigan 48202 |
| VAL3 | Contact Clause | Contact: at (313) 577- regarding artwork and or samples |
| VAL4 | Verification of Specifications | Note: Vendor must contact the internal customer to verify all specifications and colors prior to ordering materials or going to press. University Contact: |