The WayneBuy Direct Payment Request Form (DPR) has been revised to increase the efficiency and speed of payment requests. This process change will be implemented on May 15th to allow time for anyone that does not have the Purchasing Inquiry to request the profile updates accordingly.

The following are a list of improvements/changes that you should be aware of:

1. DPRs under $1,000.00 will no longer be subject to Disbursements Review with the exception of specific commodity types. After electronic approval at the Business Affairs Officer level, for commodity codes other than those listed below the request will route directly to check/ACH processing. It is the department's responsibility to ensure transactions follow University policies and procedures.
   1. DPRs submitted to reimburse any BAO approval participant will automatically route through Disbursements for review to ensure an independent review is conducted prior to payment issuance.
   2. The commodity descriptions that will need to be routed to AP for additional review/approval are:
      1. Consulting Services
      2. Drugs; Controlled Substances
      3. Homeland Security
      4. Honorariums
      5. Legal Services
      6. Moving Services
      7. Personal Services Contracts
      8. Royalties
      9. Sponsorships / Contributions
      10. Transportation Services
           
2. Alternate "Remit To" information for applicable vendors is now accessible in the lower right corner of the form in the event the default (or most frequently used) address is not appropriate for your reimbursement request. Please be certain to select the correct address for each respective payment request. If there is an invoice attached, the address selected should match the payment address noted on the invoice.
   1. Unfortunately, to maintain University privacy concerns, the DPR form will only be accessible to WayneBuy users that possess the additional "Purchasing Inquiry" role. The default shopper role will no longer have access to this form. If you have any users that are currently participating in your departments DPR process and would like that to continue, please submit a Banner Access Request Form to your business office on behalf of those individuals that may be impacted.

Note: Each user can verify current permissions under their “Profile -> User Settings -> Rolesâ€

3. A Vendor Invoice number field has been added and is required prior to the request being submitted for approval. Certain reimbursement requests will not have an applicable vendor invoice and a substitute format has been provided directly under this field to accommodate those requests. (e.g. Smith-2-22-13)
    
4. The enclosure code and grouping indicator have been moved to the "Draft Cart Summary" area. Both fields will no longer be accessible directly on the DPR form. The default values will be set to standard mail out and multiple grouping can be ignored unless the request requires specific handling.
    
5. The invoice Due Date field has also been added. If left blank, the reimbursement will default to Net 30. Overriding the date should only be used in urgent or expedited situations. If the transaction requires Disbursements review based on the Commodity Code and/or the amount being over $1,000, and an expedited date is requested earlier than 10 days out, you will need to contact the Disbursement Office for expedited processing of the transaction. Otherwise, invoice payment will occur for approved transactions on the next scheduled check/ACH run based on the due date assigned.
    
6. If a request is accidentally approved, Disbursements should be notified as soon as possible to attempt to prevent a check or ACH from being issued to the payee.

7. An updated Job Aid for DPRs can be found using this link http://fisops.wayne.edu/disbursements/waynebuy_job_aids.php

Further questions can be directed to the Disbursements Office by phone (577-3661) 

A video tutorial detailing the changes can also be found @ purchasing.wayne.edu/dpr/dpr_videotutorial.swf