Policies and Procedures

Click Here for a Listing of Significant University Procurement Related Policies

PURCHASING GUIDE

This guide has been prepared to assist you in your contacts with our Procurement & Strategic Sourcing Department and Wayne State University. We believe this information will help you better understand our organization and will provide you with the necessary information to make your business transactions successful.

WHAT WE BUY

We purchase all goods and services to support academic and research programs, as well as construction and renovation projects on main campus and at our extension sites. Our purchases total more than $190 million per year and include, but are not limited to, scientific equipment, chemicals, furnishings, computer equipment and supplies, and a multitude of maintenance, operating, and repair items, as well as contracted services.

HOW WE BUY

As a public institution we must follow the policies established by our Board of Governors in the conduct of our day-to-day operations. Our purchasing activities must pass numerous audits and reviews and therefore must be managed in an efficient and business like manner.

All purchases in excess of $50,000 must be competitively bid. Purchases under this amount are processed on a competitive basis either by a formal or a informal requests for quotation. We require a prompt response to these requests in order to process them quickly and efficiently.

Every effort is made to process orders for payment in a timely manner, especially for our Local Suppliers (Detroit, Metro Detroit, and Michigan based) and certified small businesses. Certified Small Businesses are those that have registered as such with the US General Services Administration. Information on how to register can be found on their website at https://www.gsa.gov/sell-to-government/step-2-compete-for-a-contract/certify-as-a-small-business.

OUR OBJECTIVE

Like all professional purchasing departments, our main objective is to procure the right product or service, for the right price, at the right time. We have taken this a step beyond. We strive to increase expenditures with locally owned and small business companies. We maintain a comprehensive list of Detroit-based businesses that we have done business with in the preceding 3 years on our website, and include these vendors in a request for quotation whenever possible.

OUR CODE OF ETHICS

In all manner and actions, to perform with the highest degree of ethics and integrity as published by NAEP and ISM..

OUR GOAL

While we have made appreciable advances in our efforts to utilize local and small business suppliers, we constantly strive to improve. With your help, we shall continue to increase our expenditures with these viable and qualified sources of supply

Procurment Services - MIriam Dixon, Associate Director
Buying Team	A'nna Dunbar Brandy Gaines Loretta McClary	Robin Watkins Valerie Kreher
Technology and Support - Aleviyah Coles, eProcurement Manager		Procurement Card
Expediting Team Maxwell Chernoff Cynthia Branch	Vendor Relations Specialist Debra Garafalo	Procurement Card Team Jeneen Conley-Berry

LISTING OF

SIGNIFICANT INDIVIDUAL UNIVERSITY PROCUREMENT RELATED POLICIES

Buy Local Program
Contract Awards Competitive Bidding Requirements (Code Annotated 2.81.01)
Contract Approval - Office of General Counsel
Contract Signatories - University Policy 04-06 (listing of authorized signers by contract type)
Expense Guidelines - APPM Sections 1.3.1
Financial Document and Transaction Approvals - University Policy 15-1 (approvers by position)
Prevailing Wage Rate Requirements - University Policy 18-2
Responsible Contractor Policy - University Policy 23-02
Procurement Policies - APPM Sections 2.0 to 2.10