Why the Change?                                                                

Since 2001, OfficeMax has been our preferred supplier for office supplies and we have been utilizing the State of Michigan contract since 2007.  In 2011, we conducted a spend analysis on office supplies to ensure we were provide the best value to our customers around the most frequently purchased office supplies.  What we discovered is that the majority of the items we purchased differed from the items that were contained within the State of Michigan OfficeMax contract.

What's changed?

In the past few months, Procurement and Strategic Sourcing (PASS) engaged in a Request for Proposal effort to get the best possible combination of service, delivery and pricing to the University community. We are pleased to announce that OfficeMax has once again been selected as our vendor from a group of 9 office suppliers. The University has entered into a new contract with improved pricing, which specifically takes advantage of the items the University historically uses. The new contract has also been expanded to include office supplies, copy paper and toner (both OEM and remanufactured).

Benefits

• Improved pricing on our most common supplies
• Able to place orders as large as $2,000
• 2-day delivery for the majority of items
• Cost savings
• Diversity partner available for federal grant requirements
• For new users -simple to use
• Able to continue to use an existing OSDOS logon, or easily obtain one by submitting an online application to PASS

Projected Savings

Annual savings through lower costs to the University community on the combination of office supplies, copy paper and toner are estimated to be approximately $250,000. This was accomplished by leveraging our spend with all local suppliers for these commodities, and targeting the spend to a single supplier.

Ordering Process

The process to place orders will remain essentially unchanged.

The OfficeMax program is limited to purchase of routine supplies. Business and Research equipment and furniture orders must be placed using a Purchase Requisition. All purchases must be consistent with the University Expenditure Policies stated in the APPM:

Section 1.3.1, Expense Guidelines 
Section 2.0, Procurement Process 
Section 2.7, Procurement Card 
Section 2.9, B2B Direct Order System

• OSDOS

Access to OSDOS is obtained in the same manner as before, via the Super Savings Opportunities on our website, www.purchasing.wayne.edu. Access to this page requires a WSU login ID and Password. Once there, scroll down to OfficeMax, and you will find a page with detailed instructions on how to access OfficeMax's website, and how new users may obtain a logon and password.

Training is available on request on how to effectively utilize the OSDOS system.

• WayneBuy Coming Soon!

In June 2012, the process to order through OfficeMax Solution will migrate to the new WayneBuy system. WayneBuy will replace OSDOS.

• ProCard

Please note, we are making an adjustment to University Procurement Cards.  These cards will continue to have a limit of $2,000 for the majority of the University and for the majority of suppliers.  However, office supply vendors will have a limit of $200.00.  With the next day delivery and our commitment to leverage our spend, we are working to ensure that orders are placed through the new program.

Diversity Partnership

For those of you who handle Grant funds that have Diversity Spend goals, we have a solution. OfficeMax has partnered with TrueSource, a local supplier headquartered in TechTown. Your online shopping experience will be pretty much identical to that of OfficeMax. As soon as details are available they will be posted to the PASS website and advertised in our newsletter.

University Contacts

If you have questions or require assistance, please contact Valerie Kreher, (313) 577-3720, or Kenneth Doherty (313) 577-3756.