Request for a Buyer (rev 5-2024)
To request a buyer for an RFP, RFQ, RFI, or Construction Bid, please click the appropriate link below and download the correct form. If you're uncertain which form applies, use the first option - RFP Master Grid.
For any of the forms, the document is to be completed and submitted to the Associate Director or AVP of Purchasing to request a Purchasing Agent. Items in Black & Red are to be completed by the Requestor. Black items become part of the RFP, and Red items are for the purchasing agent's information. Items in Blue should be left blank for completion by the Purchasing Agent when they prepare the RFP.
The completed grid can be saved and attached to an e-mail, or can simply be copied "as is" into the body of an e-mail. Both work well for Purchasing.
| Request for Bid | Construction Bid (FP&M & Housing Only) | |
| RFP Master Grid (Updated 5-2024)
| FP&M GC Master Grid (Updated 05-2024) | |
| Lesser Used RFP Documents | ||
| Departmental Project Bids | FP&M Construction Project Bids | |
| RFQ Master Grid (Updated 5-2024) RFI Master Grid (Updated 5-2024) RFQual Master Grid (Updated 5-2024) | FP&M A & E / Design Consulting Grid (Updated 05-2024) FP&M Construction Mgmt Grid (Updated 05-2024) FP&M Design Build - Fee Schedule (Updated 05-2024) FP&M Design Build - Lump Sum (Updated 05-2024) | |
The definitions below will assist in determining what kind of bid you might need.
| Request for Proposal (RFP) | This is a formal process initiated by Procurement when a need has been identified by a department for specialized goods or services. This process is used when a competitive bid for lowest dollar alone may not necessarily determine the best value for the University. |
|---|---|
| Request for Quotation (RFQ) | This is a formal bid request initiated by Procurement. This process is used when exact goods or specific services have been identified and the lowest bid (with acceptable delivery, finance terms and service after the sale) will be awarded the order. |
| Request for Information (RFI) | This is a process initiated by Procurement when a need has been identified by a department for either goods or services, and it is necessary to obtain general budgetary information, seek industry specifications, or search the market place for potential sources of supply. Typically, an RFI is a first step to a more formal RFP. Awards are not generally made as a result of an RFI. |
| Request for Qualifications | This is a formal process initiated by Procurement. This process is used when exact goods or specific services are under development or have been identified, and information is needed to determine which the only information needes is a vendor's capabilities and background. Typically, an RFQual is a first step to a more formal RFP. Awards are not generally made as a result of an RFQual. |