Process to have Suppliers / Vendors / External Payee Individuals added to or updated in the WayneBuy data base

As of February 20, 2024, the Procurement / Disbursements vendor management team will take responsibility for electronically inviting suppliers to either add themselves to WayneBuy / Banner, or to update their existing information.

If you are looking to do business with an Business or Company Supplier or Individual Payee, but they are either not listed in WayneBuy; are listed as inactive; or we need modified contact information (address, phone number, company rep, etc.), please use one of the two forms listed below to request that the supplier be added or updated accordingly.

Use the Individual Payee Supplier creation, reactivation or update form if this request is for a non-employee individual, so it routes properly in WayneBuy.

Use the Business / Company Supplier Creation. reactivation or update form if this request is for a business, so it routes properly in WayneBuy.

Procurement or Disbursements will then send a request to the supplier through the Total Supplier Manager (TSM) portal, which will allow the supplier to provide or update all of their information (addresses, emails, tax information, payment information, etc.). When the Supplier completes the TSM information, it will come back to the Vendor Management team to approve and update.

We will assign the Req. to a person in Procurement / Disbursements when the request is submitted to the supplier, and will notify you via a Requisition comment when the supplier is created or updated.

** Foreign Vendors: Use the International Individual tile for foreign individuals, or the International Businesses tile for foreign businesses. Instructions are on the top of each tile. Institutional and International Vendors will follow a process similar to the prior process used for all suppliers..**

Suppliers with a Disability If you have a supplier that needs accessibility assistance, they can request our Procurement Personnel to register their company. In these cases, please contact the Procurement Team at purchasingdocs@wayne.edu

If the vendor / supplier you need is a Government entity, a Hospital, or a University and you do not have access to the special WayneBuy tile for institutions, contact our Vendor Relations Specialist at 313-577-6787 or by email at purchasingdocs@wayne.edu and we will assist with the process.

Please Note: For Employee Activation, please use the Employee Activation Tile. Employees who are set up in WayneBuy for non-Travel Reimbursements are inactivated 60 days after the activation is completed.
Please call Disbursements at (313) 577-6612 if you have questions or need assistance with Individual Payees, or Procurement at (313) 577-6787 if you have questions or need assistance with Businesses or Companies.