Process to have Suppliers / Vendors / External Payee Individuals added to or updated in the WayneBuy data base

Starting on July 29, 2024, individuals and suppliers (vendors) will have two options for registering as vendors with Wayne State:

1. Individuals and suppliers can opt to use a simple online fill in the blank form for submission to the Vendor Management team.  This form largely resembles a PDF writable document used in the past. 
2. Individuals and suppliers can ask to receive a link from the Vendor Management Team, to use the current self-service online registration system.

As a result of this change, University Departments will have also two options for getting individuals and suppliers set up as Vendors in WayneBuy:

1. Departments may continue to complete one of two tiles in WayneBuy, either the Business Create / Update tile for businesses and companies, or the Individual Create / Update tile for individuals.  These tiles route to Procurement or Disbursements respectively when submitted as a WayneBuy Requisition.  Upon receipt, the Vendor Management team will send an email to the prospective vendor outlining the above options for registering with the University.
2. Departments may also send an email directly to the vendor, as long as the email is copied from the Email Template below.  This information is also stored on the 2^nd tile in New Vendor / Payee Forms tiles, under New Supplier / Payee Process.

As a potential vendor, we can offer you two options to register yourself or your companyn with Wayne State:

1. Individuals and suppliers who would like to complete the registration using a simple online fill-in-the-blanks form may do so using one of the following forms:
   1. Online form for businesses:  https://forms.wayne.edu/66965fc01d744
   2. Online form for Individuals: https://forms.wayne.edu/669a9a7a008d8  
        
   The form typically takes 3 to 5 minutes to complete.  Our Vendor Management Team will then enter you into our database, and will notify you and the University person that you will be working with once this process is complete.
      
   If you are registering on a smartphone or other non-computer device, please see our Instructions for New Supplier Request via Smartphone page for instructions on how to download PDF writer in order to prepare and sign a W9.
      
2. For Vendors who prefer to manage their own data, the University uses JAGGAER for its eProcurement system.  Individuals and suppliers can send an email to the Vendor Management Team, asking for a link to use our self-service online registration system.  This system gather’s typical vendor information, such as name of the payee, TIN number, address and contact information, and will require you to upload a W9.  This may take up to 10 minutes to complete. Send your request to one of the email addresses below: 
   1. Email for businesses, including partnerships, sole proprietors, LLCs, etc:  tsm@wayne.edu
   2. Email for Individuals paid using an SSN: tsmindividuals@wayne.edu  
         
   When sending your email, be sure to provide your legal name, or in the case of a company, the company name, since our first step is to check for any existing records.

If you have already conducted business with Wayne State in the past, we recommend using option 2 above, since you’ll only have to update

Please Note: For WSU Employee Activation, please use the WayneBuy Employee Activation Tile. Employees who are set up in WayneBuy for non-Travel Reimbursements are inactivated 60 days after the activation is completed.

University Contacts

If you have questions or require assistance with this process, please contact 

• Debra Rodriguez at debra.rodriguez@wayne.edu / (businesses, institutions)
• Kristle Allen at at5431@wayne.edu / (individuals)
• Vera White at ad2240@wayne.edu  / (individuals)