These are steps to take in order to locate a supplier, to determine the status of an existing supplier, or to determine that no supplier exists and the supplier should be sent an invitation to become a University vendor:

To request a new supplier, the following steps are recommended:

1. Before determining that a Vendor is or will be a new Vendor for the University, it’s important to first verify they are not in WayneBuy, either as an active or inactive supplier.  To do this, use the “Suppliers” icon in the left margin of the WayneBuy home page, and navigate to Suppliers / Manage Suppliers / Search for a Supplier
2. If the supplier results in a match with a green check, the supplier is active and available for shopping.  You can proceed to process a Requisition.  
3. If the search for a Vendor results in a match with an inactive vendor, flagged with a red “X”, you will need to determine whether the vendor‘s registration status is
   1. In Progress and the vendor has not yet finalized their submission to become a University supplier.  The Supplier will not have a Supplier Number
   2. Complete, and is pending review by the Business Services Vendor Management Team.  The Supplier will not yet have a Supplier Number
   3. None or Approved, and is a previous University supplier that is expired and inactive.  The Supplier will have a Supplier Number.  Complete one of the two WayneBuy Reactivation forms, depending on whether your Vendor is an individual or company
4. When no match is found, you can either copy and email to your supplier the summary supplier information found in the New Supplier / Payee Process tile, or copy and email the more detailed description found on Procurement’s website / Forms page under New Vendor Request - Business and non-Employee Individuals.  Both the tile and the website provide your vendor with an overview of our process, and a link they can use to begin a self-registration
5. Institutional and International Vendors will follow a process similar to the prior process used for all suppliers, the completion of and submission of both a PDF writable New Supplier document and an IRS W-9.  Links can be found on Procurement's Forms Page.

A more detailed set of instructions can be downloaded from the Procurement website at https://procurement.wayne.edu/vendors/notification_of_change_in_vendor_creation_procedures_6-2023.docx